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FAQs: Travel Registration
What is the Tufts Travel Registry?
The Tufts Travel Registry is a confidential and secure database for maintaining key travel information for all Tufts affiliates conducting international travel. The Travel Registry is the official and authoritative source of traveler information that forms the basis for the university’s emergency response protocols and communications strategy (e.g., alerts, warnings, evacuation notices) when responding to an emergency or critical incident abroad.
What is “university-related” travel?
University-related travel includes travel led by Tufts faculty and staff; promoted by Tufts faculty, staff and units; funded by Tufts University; or where credit is awarded or degree requirements are fulfilled.
Who needs to register?
- All students (undergraduate and graduate) are required to register all university-related international travel
- All staff members are required to register all university-related international travel
- Faculty members are strongly encouraged to register all university-related international travel
What are the benefits of registering my international travel?
- Emergency assistance: Registering enables Tufts to locate and contact travelers and to coordinate help in case of emergency.
- Pre-departure information: Your trip and contact information is automatically provided to International SOS (ISOS) to receive information such as Travel Alerts and Advisories.
- Collaboration: Tufts will be better able to identify opportunities for closer collaboration on international research and operations
- Advice: In some cases, Tufts can provide you with individual pre-departure advice and preparation support.
When should I register my international travel?
In most cases, you should register as soon as you have the following information:
- Confirmed travel dates and location(s)
- Contact information for yourself abroad and a local contact
NOTE: Students planning travel to a region with a U.S. State Department Travel Warning will be asked to submit additional information. These students should begin gathering information 4 – 7 weeks in advance of their trip and register their plans no later than 4 weeks before the trip. Approximate travel dates are acceptable.
How long does it take?
If you have all the required information, the registration should take you no longer than 5-10 minutes.
I also want to register my travel with the local U.S. Embassy before I leave the U.S. How do I do that?
This can be done through the Smart Traveler Enrollment System (STEP). If you are not a U.S. citizen or green card holder, we recommend registering at your home country’s equivalent service, if one exists.
Any questions that are not answered here?
Email Chelsea Ferrell, Program Manager for Global Operations or call 617-627-4649.