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In what circumstances does my travel need to be reviewed by Tufts University?

If you are a student (undergraduate or graduate) traveling to a country or to a country with a region subject to a U.S. Department of State Travel Advisory of Level 3 ("Reconsider Travel") and/or 4 ("Do not travel"), you need to apply for travel review. If you are a faculty or staff member organizing a trip on behalf of a group of students destined for one of these countries, you will need to apply on their behalf.

What information do I need to submit in my application?
  • Purpose of travel
  • Proposed travel itinerary
  • Detailed information about transportation, housing, accommodation, emergency plans, etc. This will be sent to International SOS, Tufts International Assistance Provider for a personal travel assessment

How long does the review take?

It is recommended that you should plan for 4-6 weeks. The Review Committee for International Travel Safety meets monthly to review applications. These dates are posted on the Tufts Travel Safety website to help you plan. Don’t wait to the last minute! Some applications may require editing or revisions prior to being forwarded to the committee for review. The application deadlines and decisions dates are listed here.

*The committee will accept late applications in rare situations, but will NOT consider applications received less than two weeks prior to scheduled departure.
I’m a medical resident. Does my travel need to be reviewed?

Yes. The international travel policy applies to all undergraduate, graduate, and professional degree students, residents, and fellows. If you are travelling with a university program with an established internal review, such as the Global Health Program at the medical school or the Global Service Learning Program at the dental school, please follow the instructions of your program administrator.

I’m an international student and I’m going back to my home country, which is currently subject to review. Do I need to apply for travel approval?

If you are traveling for university purposes, you are required to apply. This policy applies to all Tufts students including international students. If you are returning home for purely personal reasons (such as vacation or visiting family), then travel review is not required.

I’m traveling to a country where the D.O.S.rating is Level 2 but there is a regional advisory advising travelers to "reconsider travel" However, I will not be traveling to the regions specifically listed in the advisory. Do I need to apply for travel approval?

Yes. The Review Committee will consider the region of the proposed travel and the region-specific information of the Travel Advisory. In your application, be sure to address the general risks listed in the Travel Advisory and how your travel will mitigate these risks.

What information do I need to provide for the review?

Your proposed travel plan should be as detailed as possible.  In addition to your proposed itinerary, you will be asked to provide detailed information about your plans for housing and transportation (such as whether your accommodations are gated, and if it is advisable to hire a driver).

In addition, you should review the specific advice in the travel advisory and country-specific information from International SOS, and in your application, state how you plan to mitigate the health, safety, security issues, and concerns specifically listed in the Travel Advisory and the ISOS briefing  Even though it may be obvious, clearly state what precautions you will take. For example: “I will not walk alone at night,” “I will not carry large sums of cash,“ “I will avoid large crowds and demonstrations,” and “I will register my travel with the local U.S. Embassy before I leave the U.S.,” as applicable to your situation.

You will also be asked to provide a detailed communication plan. Staying in touch with your family, your sponsoring department, the office of risk management, and on-site contacts will mitigate concerns and risks. Questions you might want to think about are: Do you plan to carry a cell phone? Where and how often will you have internet access on-site? How often do you plan to report to your Tufts contact?
I also want to register my travel with the local U.S. Embassy before I leave the U.S. How do I do that?

This can be done through the Smart Traveler Enrollment System (STEP). If you are not a U.S. citizen or green card holder, we recommend registering at your home country’s equivalent service, if one exists.

Any questions that are not answered here?  

Email Chelsea Ferrell, Program Manager for Global Operations, or call 617-627-4649.