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Travel Review for Individual Student Travel

Prior to starting the Travel Review process, it is very important that you familiarize yourself with the required information and material to ensure that there are no delays due to missing information. Please note that, from experience, it takes approximately 4-6 weeks for this process to be complete.
Please also be sure to review the submission deadlines.

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Start a Request for Travel Review


Overall Travel Review Process for Individual Student Travel

overall travel review process

Your Request for Travel Review

Do your research! Prior to completing the request for travel review, you need to know a lot of information about your destination. We recommend the following resources, but you can-of course- use your own:
 
To start the process, you will need to submit a request for travel review. You will be asked to enter the proposed dates and locations of your travel. You will then be directed to your application/request page where you can see all required elements.
 
  1. To start the process, you need to submit a Request for Travel Review
  2. Start by entering the proposed dates and locations of your travel
  3. Complete all elements of the request 


Process elements.Ind.Travel Re
What will this look like?

Travel Review screen
 

Review by the International Travel Review Committee (ITRC)

During the review, the committee will weigh a variety of factors, not limited to
 
  • Travelers demonstrated understanding of the risks associated with the travel
  • Transportation choice, sourcing, and reasoning
  • Accommodation choice, sourcing, and reasoning
  • Communication plan developed in relation to the travel itinerary and location-specific needs
  • Inherent risk of location in relation to provided risk mitigation strategies
  • Inherent risk of traveler in relation to provided risk mitigation strategies
  • Local affiliation on the ground, if applicable
  • Ability to provide emergency support

In addition to the information received by International SOS, the Committee will consider information from multiple other sources including governmental reports (including the U.S. Department of State, the U.S. Centers for Disease Control and Prevention, the U.S. Department of Homeland Security and the U.S. Department of Agriculture), the University’s travel assistance providers, the University’s insurance carriers and other expert sources in providing relevant operational, legal and risk management advice to travelers.
 
Outcome of the ITRC Review

Travel Approved
The travel itinerary and mitigation strategies have been fully approved by the Committee and the travel is authorized.

More Information needed
Upon reviewing the travel plans, the Committee may require the traveler to submit additional information for the Committee to make a decision. If so, Global Operations will contact the traveler to obtain the requested information.

Changes to the Travel Plans required
Upon reviewing the travel plans, the Committee might require the traveler to alter their current travel plans to further mitigate the risks associated with this travel. Examples of such requested changes are (but not limited to):
  • requiring a change in accommodation/transportation choice
  • additional security assistance through in-country provider
  • change in overall itinerary
The committee needs to verify that the changes have been made prior to approving the travel.

Approved with Conditions

Upon reviewing the travel plans, the Committee might require students to take additional steps before and during their travel to these countries in order to obtain approval.  Examples of such additional steps are (but not limited to):

  • Carrying a satellite phone or tracking device
  • setting up regular contacts with a Tufts official/administrator
  • limiting side trips/not approving side-trips without prior to submission

Not Approved
Tufts reserved the right to withhold approval if the Committee determines after the review that the travel would be imprudent based on the particular facts of the case. Should a travel review result in the denial of the travel, a summary of reasons supporting the decision will be offered to the applicant or the applying unit.

Questions? Please contact Chelsea Ferrell, Program Manager for Global Operations.

Chelsea.Ferrell
Program Manager, Global Operations
617-627-3762
Chelsea.Ferrell@tufts.edu